Contractor Invoice Template & Generator

Identify the customer and job, describe what was delivered, and separate services, hours, materials or reimbursable costs so the invoice is easy to check. Add the agreed payment terms and a useful reference to the proposal or work order.

Load sample opens a worked contractor invoice as a new numbered draft in the editor: labor billed by the hour, materials as a lot, a dumpster rental, an approved change order on its own line, a deposit already received, and the balance due. Your business details, currency and default tax rate are kept. Replace the customer, lines and amounts with your own, then download it as PDF, Word or Excel.

For jobs billed on paper at the site, Download blank forms in Workspace tools makes a PDF of up to 50 blank contractor invoices, one per page. Each carries your business name, address, contact details and logo and its own consecutive invoice number, with lines for the customer and job, ruled rows for labor (hours and rate) and for materials and equipment, a totals column down to the balance due, your payment instructions and terms, and signature lines for you and the customer. Those numbers are reserved, so the next invoice you make here continues after the last paper form instead of repeating one.

The exact requirements depend on your work and location, but clear business details and an itemized scope help customers process payment. Use the deposit field for money already received and the notes for concise completion or change information.

• Contractor and customer details
• Project, jobsite or reference
• Hours, services and materials
• Tax, deposit and balance due
• Payment instructions and terms

Start uncertain work with an estimate, record approved delivery in a work order, and convert the finished information into an invoice. Keeping each document’s role clear gives both parties a more understandable paper trail.