Set a clear expected scope and cost
Free Estimate Generator
Prepare a detailed estimate with labor, materials, tax, a contingency allowance and a customer sign-off block, then download it as PDF, Word or Excel, or convert it as the job progresses.
No signup. Estimates are stored locally on this browser.
- No signup
- Remembers your details
- Saves clients and items
- PDF, Word & Excel
Make an estimate online
Describe the expected work or products, use realistic quantities and rates, and state assumptions that could affect the final price. The live totals and preview make it easy to spot missing items before sharing the estimate.
Cost breakdown, contingency and sign-off
Mark each line as labor, materials, equipment, subcontract or other, and the estimate shows what each type costs before tax and its share of the job. A contingency percentage adds an allowance for unknowns on the line value before tax, shown as its own line above the total, and it is dropped when the estimate is converted, so the work order and invoice carry only priced work.
Every estimate ends with a customer acceptance block with signature, name and date lines. The Excel download keeps the breakdown as SUMIF formulas and the contingency rate as an editable cell, so the file works as a reusable estimate template.
What should an estimate include?
A useful estimate identifies the parties, scope, expected costs, dates and conditions. Where the final amount may vary, explain why rather than presenting uncertain pricing as fixed.
- Estimate number and validity period
- Expected scope and deliverables
- Labor, material or product lines
- Tax, discounts and estimated total
- Assumptions, exclusions and terms
Move from estimate to completed work
When the customer proceeds, convert the estimate into a work order to guide delivery or directly into an invoice when appropriate. The conversion keeps relevant fields and line items while giving the new document its own type and number.