Professional invoices without the admin
Free Invoice Generator
Create professional invoices online for free. No signup required. Add your logo, items, taxes and payment details, then download a PDF instantly.
Your business and customer details stay saved in this browser.
- No signup
- Remembers your details
- Saves clients and items
- PDF, Word & Excel
Turn quotations, estimates, work orders and proformas into invoices without retyping.
Create an invoice online
Start with the working editor above. Add your business and customer, list the products or services supplied, set tax and discounts, then review the live preview before downloading or printing. Your draft saves automatically on this device.
What should an invoice include?
A clear invoice normally identifies the seller and customer, uses a unique invoice number, states issue and due dates, itemizes the work or goods, and shows the currency, taxes, discounts and amount due. Payment instructions and concise terms help the customer understand what to do next.
- Seller and customer contact details
- Unique invoice number and dates
- Item descriptions, quantities and rates
- Subtotal, discounts, tax and total
- Payment instructions and terms
No signup, but it remembers you
Return on the same browser and device to reuse your business profile, customers, common items and drafts. Invoice Workshop does not upload your document contents. Export a local backup whenever you want an extra copy.
A worked invoice
The order the editor applies a discount and tax in is the part most people want to check before trusting a total to a customer. Here it is, worked through.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Brand identity design | 1 | $2,400.00 | $2,400.00 |
| Website page templates | 6 | $310.00 | $1,860.00 |
| Stock photography licences | 12 | $18.50 | $222.00 |
| Subtotal | $4,482.00 | ||
| Discount 5% | −$224.10 | ||
| Taxable amount | $4,257.90 | ||
| Tax at 7.5% | $319.34 | ||
| Total | $4,577.24 | ||
| Deposit paid | −$1,000.00 | ||
| Balance due | $3,577.24 | ||
The discount comes off before tax, so tax is charged on $4,257.90 rather than on $4,482.00. Applying them the other way round overstates the tax by $16.81 and is the most common arithmetic error on a hand-built invoice.
Invoice, quotation, proforma or receipt?
These are routinely used as if they were interchangeable. They are not, and sending the wrong one is what leads to a customer treating a price as a bill or a bill as a price.
- Invoice
- A request for payment for goods or services already supplied. It enters your accounts as revenue and starts the payment clock.
- Quotation
- An offer to do defined work at a stated price, sent before any commitment exists. Nothing is owed on a quotation.
- Proforma invoice
- A statement of what the buyer will be charged once the sale proceeds. It is used to obtain approval, release funds, clear customs or take payment in advance, and it is not a tax invoice.
- Receipt
- Confirmation that payment was received. It comes after the money, not before it.
- Credit note
- A document that reverses part or all of an invoice already issued. Issue one rather than editing an invoice the customer has already received.
Invoice generator vs. invoice template
A static template gives you a layout to edit manually. This invoice maker calculates totals, maintains reusable records, previews the finished document and creates a PDF. It keeps the speed of a template while behaving more like persistent invoicing software—without an account.