Clear purchasing paperwork to review and send
Free Purchase Order Generator
Create a numbered purchase order for a supplier with a ship-to address, deliver-by date, ship via and delivery terms, then download it as a PDF, Word or Excel file with a signature block for whoever approves it.
Supplier and purchase details remain on your device.
- No signup
- Remembers your details
- Saves clients and items
- PDF, Word & Excel
Create a purchase order
A purchase order communicates what a buyer intends to purchase from a supplier. Use the generator to identify both parties, assign a PO number, list goods or services, and show expected pricing, tax, delivery charges and terms.
Leave the ship-to empty and the order delivers to your business address, or enter a warehouse or site. Add the supplier’s quote reference, the carrier, delivery terms such as FOB destination or DAP, who requested the goods and who authorizes the order; the PDF, Word and Excel copies print them all with a signature line.
Buying in India? Switch the tax format to India GST, choose the supplier’s state and the place of supply, and the order shows HSN codes with CGST and SGST or IGST, an HSN summary and the amount in words.
What should a purchase order contain?
Useful purchase orders make fulfillment and matching easier. Include the supplier, buyer, ship-to information where needed, order date, requested delivery date, line items, currency and instructions.
- Buyer and supplier information
- Ship-to address
- Unique PO number, order date and deliver-by date
- Descriptions, quantities and unit prices
- Tax, shipping and order total
- Ship via and delivery terms
- Payment terms and an authorization signature
Purchase order vs. invoice
A purchase order originates with the buyer and authorizes or proposes a purchase. An invoice normally comes from the seller and requests payment. They may reference each other, but they serve different parts of the transaction and should retain their own numbers.